Previous Assignments

Admins can use Assignments to create learning tasks, define submission requirements, publish assignments to learners, and evaluate submitted work.

Creating Assignments

Create assignments with the required details and submission format.

1. Navigate to Menu and select Assignments.
2. Select Create Assignment.
3. Enter the assignment Name and Description. The Name field is mandatory.
4. Add an attachment, if required. The attachment is shared with the assignment.
   Supported formats: .PDF, .MP4, .MP3, .OGG, .DOC, .DOCX, .PPT, .XLS, .XLSM, and .XLSX.
5. Under Accepted File Type, select the required submission format:
   • Document: .PDF, .DOC, .DOCX, .PPT, .XLS, .XLSM, or .XLSX
   • Video: .MP4
   • Audio: .MP3 or .OGG
6. To add a thumbnail, select Choose File, browse to the image, select it, and select Open.
7. Enable Enable Download if learners should be allowed to download the assignment.
8. Select Create.

The new assignment appears in the assignments list.

Editing Assignments

You can update the details of an existing assignment.

1. Navigate to Menu and select Assignments.
2. Locate the assignment you want to update.
3. Hover over the three-dot menu in the ACTIONS column.
4. Select Edit.
5. In the Update Assignment window, update the required fields.
6. Select Update.

The updated assignment appears in the assignments list.

Publishing Assignments

Publish an assignment to make it available to the intended learners.

1. Navigate to Menu and select Assignments.
2. Locate the assignment you want to publish.
3. Hover over the three-dot menu in the ACTIONS column.
4. Select Publish.

The publishing page opens with the Users option selected.

Selecting Recipients

You can publish an assignment using the following options:

• Users: Select one or more users.
• Groups: Select one or more groups.
• Job Levels: Select one or more job levels.
• Job Role: Select one or more job roles.
• Role: Select one or more roles.

Publishing Using Excel

Use the Excel option to provide recipient details in bulk.

1. Under By Excel, select Download Sample Format.
2. Open the downloaded spreadsheet from your Downloads folder.
3. Enter the required details and save the spreadsheet.
4. Select CHOOSE FILE and upload the completed spreadsheet.
5. Select the relevant action button displayed for the operation.

The sample spreadsheet supports .XLS, .XLSM, and .XLSX formats.

Configuring Auto-Enrollment

Auto-enrollment can assign an assignment automatically when specified conditions are met.

1. Select Auto Enrollment.
2. Select Add Auto-Enroll.
3. Select the required enrollment trigger and configure its values.

The available enrollment triggers include:

• New learner is added
• Learners gets added to a group
• Learner gets added to a role
• Learner gets added to a job role
• Learner gets added to a level

For group, role, job role, and level triggers, select the relevant value.

Select an enrollment period:

• Intermediate
• Custom: Enter the start day and due by values as numbers.

Publishing to All Users

Enable All Users to publish the assignment to all users on the platform.

After selecting the recipients and configuring the required options, select Publish.

Unpublishing Assignments

Unpublish an assignment when it needs to be withdrawn because of an error or a business requirement.

1. Navigate to Menu and select Assignments.
2. Locate the assignment you want to unpublish.
3. Hover over the three-dot menu in the ACTIONS column.
4. Select Unpublish.

Selecting Recipients

Choose the recipients from whom the assignment should be withdrawn:

• Users
• Groups
• Job Levels
• Job Role
• Role

Select the relevant users or categories.

Unpublishing Using Excel

1. Under By Excel, select Download Sample Format.
2. Open the downloaded spreadsheet and enter the required details.
3. Save the spreadsheet.
4. Select CHOOSE FILE and upload the completed file.
5. Select the relevant action button displayed for the operation.

The sample spreadsheet supports .XLS, .XLSM, and .XLSX formats.

Unpublishing from All Users

Select Unpublish All to unpublish the assignment from every user to whom it was assigned.

After selecting the relevant recipients or uploading the spreadsheet, select Unpublish to complete the operation.

Evaluating Assignments

Use the evaluation options to assess submitted assignments, award points, and provide feedback.

Accessing Submitted Assignments

1. Navigate to Menu and select Assignments.
2. Locate the relevant assignment.
3. Hover over the three-dot menu in the ACTIONS column.
4. Select Evaluate.

Evaluating a Submission

In the Evaluate panel:

1. Review the learner's submission details in the Description field.
2. Enter the points to award based on the evaluation criteria in Points.
3. Enter your comments in Feedback.
4. Use the document viewer options as needed:
   • Toggle Find Bar: Open or close the search bar.
   • Zoom Out: Decrease the zoom level.
   • Zoom In: Increase the zoom level.
   • Previous Page: View the previous page.
   • Next Page: View the next page.
   • Enter Full Screen: Open the document in full-screen mode.
5. Select Submit to save the evaluation.

To evaluate another learner's submission, select the forward arrow and repeat the steps.

After you submit an evaluation for a specific learner, the Submit button is disabled for that learner.

Viewing My Assignments

Use My Assignments to view assignments published to you and begin working on them.

1. Navigate to Menu and select Assignments.
2. Select My Assignments.
3. Review the assignments assigned to you.
4. Select Add Submission to start working on an assignment.

Deleting Assignments

Delete an assignment when it is no longer required.

1. Navigate to Menu and select Assignments.
2. Locate the assignment you want to delete.
3. Hover over the three-dot menu in the ACTIONS column.
4. Select Delete.
5. In the Please take a moment… confirmation window, select Yes.

The assignment is deleted.

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