Report Overview

The Overview section provides a high-level view of key metrics across users, content, engagement, courses, and learning paths. It helps Admins quickly monitor platform activity and performance.

To view the complete overview, scroll through the Overview page.

Overview Categories

The Overview section includes the following categories:

• User Summary →
• Content Summary →
• Engagement Summary →
• Consolidated Report →
• Participation Report →
• Export and Filter Options →

User Summary

The User Summary provides insights into user enrollment, login activity, active users, new users, and average daily logins.

Key Metrics

Average Logged-In Users per Day

The Average Logged In Users per Day metric is calculated using the total number of unique users who logged in during the selected date range divided by the number of days in that period.

Example:

If 80 users logged in over 10 days:

Average logged-in users per day = 80 ÷ 10 = 8

This metric helps analyze user engagement and login frequency.

Content Summary

The Content Summary provides an overview of the learning content available on the platform.

It includes:

• Courses — Total courses created by Admins, Managers, and Authors.
• Learning Paths — Total Learning Paths created by Admins, Managers, and Authors.
• Resources — Total learning materials, such as PDFs, videos, and other documents.
• Surveys — Total surveys created on the platform.
• Classroom Trainings — Total classroom trainings created by Admins, Managers, and Authors.

Engagement Summary

The Engagement Summary provides insights into learner activity and participation across the platform.

It includes metrics such as:

• Average learning hours consumed
• Courses completed
• Public courses enrolled
• Classroom trainings attended
• Virtual meeting hours consumed
• Assignments submitted
• Surveys completed
• Resources attended
• Top searched keywords

Hours for Learning Content Added

This metric represents the cumulative duration of learning content added to the platform, including courses, virtual meetings, classrooms, and other learning assets.

Example:

• Course = 2 hours
• Virtual meeting = 1.5 hours
• Classroom session = 3 hours
• Total content hours = 6.5 hours

Average Learning Hours Consumed

This metric calculates the average time spent by assigned learners on learning activities.

Example:

• Total time spent by learners = 100 hours
• Total assigned learners = 20
• Average learning hours consumed = 100 ÷ 20 = 5 hours per learner

Hours of Virtual Meetings Consumed

This metric tracks the total time learners spend in virtual meetings during the selected period.

Example:

• Learner 1 = 1 hour
• Learner 2 = 2 hours
• Learner 3 = 1.5 hours
• Total virtual meeting hours consumed = 4.5 hours

Top Searched Keywords

The Top Searched Keywords section displays keywords based on their search frequency.

Example:

• Python — 50 searches
• Machine Learning — 30 searches
• Data Science — 20 searches

Top searched keyword: Python

Consolidated Report

The Consolidated Report provides a unified view of selected learning assets.

Select Report Type

The Select Type dropdown includes options such as:

• Course
• Learning Path
• Catalog Course
• Resource
• Assignment
• Classroom

You can select multiple asset types or select all available types to view their details in a single report.

Date Filter

Use the Date Filter to refine report data by time period.

Available options include:

• All — Displays data for the entire available period.
• Today — Displays data for the current day.
• Last 31 Days — Displays data from the previous 31 days, including today.
• This Year — Displays data for the current calendar year.
• Customize — Allows you to select a specific date range.

After selecting a date or date range, select Apply to update the report.

AND/OR Filters

Use filters to refine the report results based on multiple conditions.

• AND — Displays results that meet all selected conditions.
• OR — Displays results that meet at least one selected condition.

For example:

• Role = Manager AND City = Bangalore displays managers from Bangalore.
• Role = Manager OR City = Bangalore displays all managers and all users from Bangalore.
• Role = Manager AND (City = Bangalore OR City = Chennai) displays managers from either Bangalore or Chennai.

Select the + icon to add filter criteria such as:

• Role
• Group
• City
• Country
• Status
• Assigned Date
• Completion Date

Select Apply to view the filtered results.

Export a Consolidated Report

1. Enter a File Name.
2. Select the required format:
   • CSV
   • Excel
3. Select Generate.
4. The report is generated and added to the report list.
5. Select the Download icon to download the report.

Note: Reports are generated in CSV format by default. Select Excel before generating the report if you need an Excel file.

Delete a Consolidated Report

1. Locate the report you want to delete.
2. Select the Delete or bin icon.
3. In the confirmation window, select Yes.
4. A success message confirms that the report has been deleted.

Participation Report

The Participation Report allows Admins to generate and download learner participation data.

Note: The Participation Report is an add-on feature and is available only when the feature is enabled.

Generate a Participation Report

1. Select Export Participation Report.
2. In the Download Report window, select Download New Report.
3. Enter the required details.

The Criteria field includes:

• Completed Date — Generates the report based on when learning assets were completed.
• Created Date — Generates the report based on when learning assets were created.

4. Select Download.
5. The generated report appears in the report list.
6. Select the Export icon to download the report.

The Participation Report is downloaded in .XLSX format.

Delete a Participation Report

1. Locate the Participation Report you want to delete.
2. Select the bin icon.
3. In the Please take a moment confirmation window, select Yes.
4. A success message confirms that the Participation Report has been deleted.

Export and Filter Options

The Overview report provides options to export and filter report data.

Export the Overview Report

1. Select the Export icon.
2. The Overview report is downloaded in PDF format.

Filter the Overview Report

Use the available filter criteria to refine the report data.

1. Enter the required filter criteria.
2. Select Apply to update the report.
3. Select Reset to clear the selected filters.

Note: Custom fields such as Gender, Numbers, Supervisor Code, DOB, and Email Manager 1 can be added or removed based on reporting requirements. Additional custom fields can also be added as required.

Note: The Reporting Manager option is visible only when the hierarchy is enabled.

Explore Overview Report Filter and Export Options →

Related Topics

• Reports →
• User Summary →
• Group Summary →
• Course Summary →
• Compliance Summary →
• Learning Path Summary →
• Custom Reports →