Publishing Classrooms

Publish classrooms to the relevant users who are required to participate in the classroom training program.

Open the General Page

1. In the classroom list, hover over the three-dot menu for the required classroom.
2. Select General.
3. The General page opens.

The General page provides options to manage the classroom URL, session links, reminders, publishing, attendance, reports, and recordings.

General

The General tab is displayed by default.

Classroom URL

The Classroom URL is available whether the classroom is in Published or Draft status.

If the URL is shared with a user who is not part of the target audience, the user can still view the classroom details and access the classroom page but cannot see the Enroll button.

Click the Copy icon next to the URL to copy the classroom URL.

Session Meeting URL

The Sessions Meeting URL option is available when sessions have been added to the classroom.

Set Reminders

You can add multiple reminders for the classroom.

1. Click Add Reminder.
2. Select the required time frame for the reminder.
3. Enter a description, if required.
4. Click the Check icon to save the reminder.

To remove a reminder description, click the X icon.

To delete a reminder, click the Delete icon.

Publish

Use the Publish option to manually publish a classroom to specific users or groups.

You can publish a classroom to:

• Users
• Groups
• Job Levels
• Job Roles
• Roles
• By Excel

Users

Select Users to publish the classroom to one or more specific users.

Groups

Select Groups to publish the classroom to one or more groups.

Job Levels

Select Job Levels to publish the classroom to users with one or more specified job levels.

Job Roles

Select Job Roles to publish the classroom to users with one or more specified job roles.

Roles

Select Role to publish the classroom to users with one or more specified roles.

By Excel

You can use an Excel spreadsheet to publish the classroom to multiple users.

1. Click Download Sample Format to download the Excel template.
2. The template is saved in the Downloads folder on your local system.
3. Move the spreadsheet to another location, if required.
4. Open the spreadsheet to view the required column details.
5. Enter the required user details and save the spreadsheet.

   Note: The downloaded spreadsheet does not contain any data.

6. If you upload a new set of rows containing existing values in the Email/Username column, the new rows are uploaded successfully and the existing values are overwritten.
7. If you upload a new set of rows containing existing values in the Email/Username column and update any existing data, the new rows are uploaded successfully and the changes to the existing data are also updated.
8. Click Choose File and select the completed Excel spreadsheet.
9. Click the relevant upload button displayed for the selected bulk action.

For more information, see Classroom Filters.

All Users

To publish a classroom to all users on the platform, enable All Users and click Publish.

You can also select Publish All Filtered Users to publish the classroom to all users who match the applied filters.

A success message appears after the classroom is published successfully.

Unpublish

Use the Unpublish option to view and remove users to whom the classroom was manually published.

You can manage users through the following options:

• Users
• Groups
• Job Levels
• Job Roles
• Roles
• By Excel

Users removed through Unpublish are no longer displayed under the Publish option.

The corresponding sections display the users, groups, job levels, job roles, and roles to whom the classroom was previously published.

Unpublish Using Excel

You can use an Excel spreadsheet to unpublish a classroom from multiple users.

1. Click Download Sample Format.
2. Open the downloaded spreadsheet and review the required columns.
3. Enter the required Email/Username details and save the spreadsheet.
4. Click Choose File and select the completed spreadsheet.
5. Click the relevant upload button to complete the bulk unpublish action.

Unpublish All Users

To unpublish the classroom from all users, enable All Users.

Select Publish All Filtered Users to select all users who match the applied filters.

For more information, see Classroom Filters.

Mark Attendance

Use Mark Attendance to record attendance for users who attended the classroom.

If sessions are added to the classroom, the session name and start date are displayed. For recurring classrooms, all recurring dates are displayed.

You can manage attendance using the following options:

• Search: Search for a specific user.
• Visible Columns: Show or hide columns in the attendance view.
• Show Selected: Display only the users selected from the list.
• Time Spent: Specify the number of minutes spent by a user.

Mark a User as Present

1. Select the required user.
2. Click Mark Attendance.
3. A confirmation message appears.
4. Click Yes to confirm.

Note: The Mark Attendance button remains inactive until the classroom event is over.

Send a No-Show Email

For users who did not attend the classroom:

1. Select the required user.
2. Click No Show Email.
3. A confirmation message appears indicating that the email was sent successfully.

Note: The No Show Email button remains inactive until the classroom event is over.

Bulk Upload Attendance

You can upload attendance details for multiple users using an Excel spreadsheet.

1. Click Bulk Upload Attendance.
2. Click Download Sample Format to download the Excel template.
3. Open the spreadsheet and review the required column details.
4. Enter the required attendance details and save the spreadsheet.
5. Click Choose File and select the completed spreadsheet.
6. Click Upload to upload the attendance details.

Note: The downloaded spreadsheet does not contain any data.

For more information, see Classroom Filters.

Classroom Reports

Use Classroom Reports to view attendance and assessment feedback details for users who attended the classroom.

If sessions are added, the session name is displayed. For recurring classrooms, all recurring dates are displayed.

You can use the following options:

• Search: Search for a specific user.
• Visible Columns: Show or hide columns in the report.
• Sync Attendance: Synchronize attendance immediately after the classroom ends.
• Export: Download the classroom report in Excel format.

Sync Attendance

Attendance from the meeting provider used for the online classroom, such as Google Meet, MS Teams, or Zoom, is automatically synchronized at 12:00 AM every night after the event ends.

To synchronize attendance immediately:

1. Click Sync Attendance.
2. A success message confirms that the attendance synchronization has been initiated.
   The updated attendance is reflected after synchronization is completed.

Export Classroom Report

1. Click Export.
2. Select Download New Report.
3. Enter a name for the report.
4. Click Export.

The report is downloaded in Excel format.

To delete a generated report, click the Delete or Bin icon.

Share

Use the Share option to share a recording with attendees when the classroom is conducted online.

Note: The Share option is available only for Online classrooms.

To share a recording:

1. Click Add Recording.
2. Add the required classroom recording.

The steps for sharing recordings for online classroom sessions and virtual meetings are similar. See Sharing Virtual Meeting Recordings.